Frequently asked questions

Frequently asked questions about Advanced Engineering

25 March 2020

Dear Exhibitor,

As the organisers of Advanced Engineering 2020, we are closely monitoring the exceptional situation with regard to the coronavirus (COVID-19) pandemic.

The health and well-being of our exhibitors, visitors and employees are our highest priority. The Belgian government has not yet indicated any special restrictions for events planned in May 2020, such as Advanced Engineering at Antwerp Expo.

All the printed and promotional materials are ready for the May edition. However, we are aware that the current exceptional circumstances prevent the usual visitor promotion.

Last week we started a phone survey among our exhibitors and partners, suggesting moving this edition of Advanced Engineering 2020 to 24 and 25 June 2020 due to force majeure. However, because of the rapidly-changing circumstances and new measures with regard to the coronavirus (COVID-19) pandemic, we are afraid that these dates no longer offer a suitable alternative either. In consultation with our strategic partners, we have therefore decided to postpone Advanced Engineering 2020 to Wednesday 21 and Thursday 22 October 2020. This email officially confirms these new dates. The venue of Antwerp Expo will stay the same.

What is expected from the exhibitors?

No action is required on the part of the exhibitors. Your participation has now been fully transferred to the new dates of Wednesday 21 and Thursday 22 October 2020.

We hope that we can all put this difficult period behind us soon and we can start building a healthy future together with you. In the meantime we look forward to welcoming you at a successful Advanced Engineering exhibition on Wednesday 21 and Thursday 22 October 2020.

Thank you for your understanding. Take good care of yourselves and your loved ones.

With best regards,

Dieter Wilssens

Group Event Director

Yes. Make a connection with the network ‘Antwerp Expo’.

Yes. At the entrance of Advanced Engineering there is a guarded cloakroom where you can leave your things for a fee. Don’t forget to pick up your stuff at the end of your visit. The cloakroom closes at the same time when the event closes.

Furthermore, the same rules apply as in all public places: do not leave anything unattended or the security picks it up. And watch out for your things: we are not responsible for theft or damage.

Yes. You can find catering point throughout the exhibition halls. During your visit enjoy a break with breakfast, lunch, snacks, …

Yes. By showing your visitors badge you can get back in quickly.

Have you lost something and are you still in Antwerp Expo? Then sign up at Easyfairs Business Point. Are you back home already? Then contact us via


Your safety has always been one of our top priorities, and now more than ever. Our events and venues are doing everything to be the cleanest and safest places to meet and do business.

Cleaning & Hygiene


All surfaces at an Easyfairs event are treated with hospital-grade disinfectants.The most frequently touched surfaces will be disinfected at regular intervals. Electrostatic spraying technology ensures the highest standards of hygiene.

Hand hygiene

Hand sanitiser stations will be available everywhere on the exhibition floor and in common areas such as seminar theatres. Please make good use of them! Disposable gloves are available.

Smart Badge contactless technology

The best way to stay safe at an event is by using our Smart Badge, which requires no physical contact and guarantees a 100% safe event experience. You will receive your Smart Badge at the entrance after having scanned the barcode on your printed voucher or mobile device. Thanks to the embedded NFC chip you can use your badge throughout the event to gather product and stand information with a swipe of your badge. At the end of the day you receive all collected information via email.

Cashless payment

To protect your personal health and safety, we only accept cashless payments at Easyfairs venues.

Food & drinks

You can still purchase food and drinks at our events and venues. For your safety, they are provided in prepacked servings, to eliminate the risk of infection. We kindly ask you to use the hand sanitisers available at catering points before eating and drinking.


Easyfairs has entered into a partnership with SGS, the world’s leading inspection, verification, testing and certification company. Concret, they will develop a control and monitoring program to ensure the enhanced safety, hygiene and disinfection protocols on the events and in the venues.

Personal protection & detection

Face masks

We kindly remind you that face masks are obligated at our events. We encourage you to bring your own, but event staff will be on hand to provide one if you forget!

Plexiglass shields

Plexiglass shields will be installed at registration desks, information points, catering points and all counters staffed by team members throughout the event floor.

Physical distancing

Crowd density standards

To ensure appropriate physical distancing during Easyfairs events we will monitor the number of people attending our event locations, in accordance with local government guidelines.

Social distancing

We kindly request that you maintain a distance of at least 1.5 metres from other people. This social distancing rule will be adapted according the local safety regulations. Clear signage and floor stickers will help you respect this distance.

Avoid physical contact

No hand shaking or kissing!

Online registration and touchless scanning

Please register online before every event, as registration onsite is not possible. You can either print out your admission voucher, which has a barcode, or bring it on your mobile device. You will then be able to scan the barcode at one of our touchless scanning stations. Please note that for your safety, onsite printing is no longer possible.

Registration timeslot

At selected events, registering for a pre-determined time slot will be required. This way we can ensure compliance with crowd density standards, while saving you time.

Prepare online

By consulting our website you’ll be able to make your visit as efficient as possible. You can use the exhibitor catalogue and content programme to plan which companies and products you would like to see, and which seminars to attend.  We kindly advise you to plan ahead so you can arrive on time for any seminars, as places may be limited due to social distancing measures.

One-way only aisles

One-way-only aisles will help to manage traffic and minimise crowding. They will also make it easier for you to respect the social distancing rules and avoid crossing the paths of other visitors.

Directional walkways

On paths where there is enough room for people to walk in both directions, please keep to your side as indicated by the directional arrows.

Maximum capacity in conference rooms

Conference areas will also allow for social distancing, with 1.5 metres between chairs. This means there will be limited capacity, so please arrive early. Some chairs may be marked as unavailable. Please respect this instruction and do not move the chairs.

Stay home if you feel ill

Finally, as much as we want to see you at our events, we kindly ask you to respect everyone’s health and safety. If you feel at all ill – including mild cold symptoms or a high temperature – please stay at home.
Thank you for observing these rules – stay safe and we hope to see you soon at one of our events!

Thank you!

We thank you for respecting the rules.
Keep safe and see you soon!